Death records are not public records and may only be issued to those persons who have a personal or property right interest with the decedent. If you are not a relative of the deceased person, a letter or document from the office or agency that needs the death certificate must accompany the request.

The City Clerk's Office provides death certificates ONLY for those who DIE IN Coles County.

Complete the Death Certificate Application Online

  1. Use our convenient Online Application to complete your Death Certificate Application.
  2. Then, use our Online Payment Portal to complete payment.

Complete the Death Certificate Application by Mail/In-Person

Download the PDF file below and include:

  1. Mail: a legible/readable copy of your valid photo identification card must be submitted with payment.
  2. In Person: a valid photo identification card must be submitted with payment.

IMPORTANT:  For health and safety, you can limit your personal exposure by using the online application or by mailing a completed form along with the required documentation and payment. If you choose to physically return a completed form, you can also drop off an envelope containing the required items in the Finance Department water billing mailbox just to the east of the City Hall parking lot.

Current processing times are within two business days, upon validation of application. For expedited delivery, appropriate delivery fees will be charged.

In all instances, if identification is not provided, unreadable or expired, your request will be returned unprocessed.

Death Certification Application - Digital Form - Download, complete digitally, and print.Download