City Clerk

Susan J. O'Brien, City Clerk

The City Clerk’s Office serves as your window to the local municipal government. The Clerk’s responsibilities are vital to the operation and welfare of the community by providing accurate information and access to municipal government. The Clerk directs the operations of the Administration Department, including municipal document management, personnel management, coordination of assigned activities with other City Departments and outside agencies, while providing highly responsible and complex administrative support to the Mayor, Commissioners, and City Administrator.

The Clerk and Staff are available to assist you by providing services essential to the day-to-day needs of the general public such as birth & death records of Coles County, voter registration, hunting & fishing licenses, and other City permits and licenses.

Some Official City Documents must be obtained directly from the City Clerk’s Office:

  • Certified copies of City Ordinances, Resolutions, Council Minutes
  • Certified Birth & Death Certificates
    The City Clerk’s Office provides birth and death certificates ONLY for those BORN IN Mattoon or at Sarah Bush Lincoln Health Center or who DIE IN Coles County.
  • City Licenses and Permits
  • Voter Registration
  • Election Candidate Documents

Other documents are available from the City of Mattoon website’s Information page. Please check if the document you are looking for is already on our website for download.

Pursuant to Public Act 101-0504, you can learn more about the City’s participation in IMRF by visiting the Employer Cost & Participant Information webpage provided by IMRF.

Mattoon City Clerk’s Office Contact Information

City Hall, 2nd Floor
208 North 19th Street
Mattoon, IL 61938-2838

Phone: 217-235-5654
Fax: 217-258-6435

Office Hours: 8:00 a.m. – 4:30 p.m. Monday through Friday, except holidays. Office remains open during lunch hours.